This policy is only valid for DE operations staff, especially Regional, Cluster and Hub-Managers.

Travel costs for visits within your place/city of contract are not covered for e.g. when you are in charge of two Hubs in Berlin.

Travel costs for visits outside your place/city of contract are – in 1.2 defined.

Transportation policies – covered, e.g. you are in charge of one Hub in Kaiserslautern (city of contract) and Mainz (additional Hub).

Every business commute needs to be done with local and/or regional public transportation.

Standard booking is second class, first class tickets are not covered.

Travel costs exceeding 120,00€ need to be approved in written format by general management (Fabian v. Hardenberg, Kevin Miler/ Sarah Rose). Business commutes without approval won’t be reimbursed. Approval requests need to be submitted at least 72 hours in advance.

Transportation with private or rental cars need to be approved in written format by general management (Fabian v. Hardenberg Esch, Kevin Miler/ Sarah Rose). Business commutes without approval won’t be reimbursed. Approval requests need to be submitted at least 48 hours in advance.

If other transportation means (e.g. flights) are cheaper, they can be preferred.

Business commutes to Berlin headquarter need to be approved in written format by general management (Fabian v. Hardenberg), business commutes without approval won’t be reimbursed.

Standard, centrally organized, quarterly meet-ups can be considered as an exception and do not require individual alignment with organizers.

Travel budget contains 2x business commute to Berlin headquarter per year.

Quarterly budget covers following expenses:

In case of provision of additional meals during the day, the per diem rate for the respective day must be adjusted accordingly.

Use of per diem (daily allowance) functionality only to cover food cost expenses incurred during the business trip / project.

No meal receipts will be reimbursed.

For group meals please check the policy on refundable / non-refundable items below.

In case of provision of additional meals during the day, the per diem rate for the respective day must be adjusted accordingly:

Per diem should be requested via the standard Flink expense management tool.

Trips of 24 hours and more will be granted with €28.

Trips between 8 and 24 hours will be granted with €14.

Meals received during the day are to be deducted from the uniform per diem rate.

The total allowance is split between breakfast, lunch and dinner (20/40/40 ratio).

No per diem for trips less than 8 hour.

Receipts for meals / beverages except group dinner with a given business purpose and a list of participants.

Travel between home and primary place of work and associated costs (e.g. Uber /taxi costs, parking tickets or fees).

Hub equipment (needs to be ordered through Coupa).

Fines for traffic violations.

Gasoline for privately used cars.

You have 4 weeks’ time for the submission of a receipt for reimbursement from the date when an expense has been incurred. In case of a later submission of a receipt an expense may not be reimbursed.

A company is obliged to store receipts for 10 years. We don’t regulate the private storage of receipts.

Every invoice needs to be addressed to the Flink central company address. Invoices, which are not addressed to the following address, won’t be reimbursed:

In case of questions or doubt regarding the Expense Policy and Procedures you may reach out to [email protected].

This policy is only valid for Regional- and City Managers and Regional Rider Operations Managers - not including Riders, Ops Associates and Shift Leads.

The budget for 2 team-events per year covers 70,00€ per present person for each event.

Any further team-events/ budgets need to be approved in written format by general management ( Fabian v. Hardenberg).

All expenses need to be handed in by one single person.

This policy is only valid for Regional-Managers and Cluster-Leads - not including Riders, Ops Associates and Shift Leads.

This policy is only valid for Hub team events including the Hub Manager and the Hub team (Shift Leads, Ops Associates, Riders) - external staff (e.g. zenjob, jobvalley) are not included.