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Newsletter - 11.04.2023

Every Tuesday afternoon the newsletter is published here with the latest info for all hubs!

Operations

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[INFO] Age Verification Design Enhancement - Go Live 12/04/2023

  • This is an additional advisory feature in the Rider App that reminds the Rider to check the customer's ID when delivering alcohol and tobacco products.

  • ID checks are an important legal requirement. As a business, we have a responsibility to only hand out alcoholic beverages and tobacco products to customers who meet the minimum age requirement. Violations can result in heavy fines.


What's new?

  • After sliding for 'Arrival', a pop-up window opens, which reminds the rider to do the ID check (when delivering alcohol/tobacco products).

  • If the ID check is not possible: there is new option to be selected: "The Customer age couldn't be verified".

Additional important information:

  • ID check can be performed successfully -> order will be delivered complete

  • ID check cannot be performed successfully:

    • Order is transferred WITHOUT alcohol/tobacco

    • Alcohol/tobacco will be taken back to the hub & a refund will be requested from the SL/ OpsA+

Training Material:

ℹ️ HubWiki (see section 'At the customer's door' )

Customer Care

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[INFO] Easter week numbers

Hello all! I hope everyone reading had a nice easter weekend! 🐣

  • Let’s take a peek at the easter week numbers. The following numbers reflect the activity from the 03.04 to the 09.04.

[INFO] Introduction to the topic Positive Wordings

This week we wanted to introduce you to a topic that we have been pushing more lately in the customer care team, Positive Wordings.


  • This sounds very easy at first. Instead of negative statements, you make positive ones. But it can be tricky, since in our normal day to day we tend to often use negative phrasings. We are constantly reforming our communication skills in the team and positive phrasing is something we have started to try and implement more and more as another step in our communication skills.

  • We in Customer Care would like to challenge you all to test this out yourself. See if you can try and implement this to your communication with your hub staff to highlight and be more focused on the positives! 🚀

Workforce Shared Service Center

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[Info] HM Newsletter

  • Starting this week, the SSC team will start providing updates to all of you in the Hub Managers Newsletter.

[Info] Increase in Unsolved tickets after Easter break

  • As already mentioned last week, due to the Easter break, the team has a high number of unsolved tickets and the employee can experience delays in the response times. We expect to come back to our service levels this week as the team is back.

  • We have a Payroll task force of 3 full-time agents and 1 part-time to support our employees. We kindly encourage you to ask the employee to not create multiple tickets.

[INFO] Zendesk Numbers

  • Solved - 2419 (a decrease of 18% compared to W13)

  • Total Open:

Team

Number of Open tickets

SSC - Operations

429

SSC - Growth

197

SSC - Payroll

470

SSC - PPO

127

SSC - Insufficient shifts

113

SSC - Services

121

[Expected delays] - Conservative waiting time estimation for Employees

Please note that the weekend is included in all the numbers below:

Team

Conservative waiting time estimation

SSC - Operations

2 days

SSC - Growth

3 days

SSC - Payroll

5 days

SSC - PPO

2 days

SSC - Insufficient shifts

2 days

[Expected delays] - Conservative waiting time estimation for Hub Managers Escalations

Please note that the weekend is included in all the numbers below:

Team

Conservative waiting time estimation

SSC - Operations

13 hours

SSC - Growth

1 day

SSC - Payroll

11 hours

SSC - PPO

6 hours

SSC - Insufficient shifts

4 hours

SSC - Visa and Compliance

15 hours

Marketing Activities Updates

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[INFO] New RAF Flyers

  • The new RAF flyers for Q2 are ready and should have arrived at your hubs! Please make sure you have disposed of the old flyers (valid until 04/15) and only put the new ones (valid until 07/15) in every order 🙂

  • This time we had two versions of the flyers produced, without cards to punch out. These cost less to produce and we want to test if they perform as well. So please make sure to only put one of the cards in your order at a time.

  • The new cards can be reordered via the webshop.

  • If you have any questions or problems, please feel free to contact Kinga Gostomczyk.

Procurement

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[INFO] Delivery of material to new hub in Ludwigsfelde

  • As our new hub in Ludwigsfelde is live, we will gradually transport all the equipment from Roy Schulz to the Warehouse.

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