This page aims to recollect general rules and good to knows when working with Payroll. These are to be generally applied to all of our internal processes.
Payroll Cycle
The Payroll cycle always begins on the 6th of every month.
Badge
Always check the Badge's in the document and the employee's profile match. It is very important we are sending the right documents to the right person. Failure to do so can cause problems and looks highly unprofessional. Please ask before sending if you are unsure.
The Statute of Limitations
The Statute of Limitations is always 3 months. If en employee reaches out for a correction that is older than the past 3 months, we can not legally attend to it. This is Company Policy and applies to all topics except for Sick Leave (if approved).
The Statute of Limitations
- Payslips: Employees can download their own payslips from their own Flink Portal.
- Arbeitsbescheinigung (Employment Certificate): This document is generated by the External team unless the employee is inactive. It must then be generated by the Payroll team. Employees who do not pay Social COntributions do not require this document ( i.e. Working Students). They can still opt for Arbeitslosengeld and can just present their Payslips.
- Arbeitgeberbescheinigung: This document is the same as an Arbeitsbescheinigung but for active employees.
- Einkommenbescheinigung: This is always generated by Payroll.
- Verdienstbescheinigung: This is to be filled out by Payroll.
- Lohnsteuerbescheinigung: This is the Annual Tax Income Certificate. It is requested from Payroll only once the requested year has ended.
- Urlaubsbescheinigung: This actually belongs to People Services. It is a confirmation of the take vacation days.
Success Factors
The majority of the employees' documents are in SAP. However, documents dated before April 2023 are not available on the platform. Requests like these shall be treated as edge cases and should be escalated to Payroll.
Quinyx
To check worked hours, Absences and other information regarding employees.
Accuracy
Always double check and try to be as accurate as possible when communicating with our colleague sin the Payroll department and when adding corrections to the HR-Tracker. We are aiming to be a trustworthy ally to them!